Whether it's hiring new employees, training, or managing payroll, vacation, and sick days, HR processes are a vital part of every organization. Yet, most HR departments are drowning in administration and paperwork required for manual processing across many tasks, which harms their daily work and, consequently, the company's structure.
Luckily, the rise of technology and automation is starting to reach the HR department. Switching from a manual approach to HR automation might seem challenging, as it requires a certain level of skill and training in using the technology to be effective. However, there are many benefits to doing so. In this article, we will pinpoint the advantages of HR automation and list some tasks that could be simplified by it.
As the name implies, HR automation is the process of improving the efficiency of the HR department by freeing employees from time-consuming manual tasks and allowing them to focus on more complex and strategic duties. Moreover, HR automation also improves efficiency and security while reducing the potential for human error.
What can be automated in HR? Here are a few examples of tasks and processes where HR automation can benefit your company and employees:
Recruiting: automating the recruitment process can help you save time and reduce costs. Getting the right software can make you find the best candidate for the job more efficiently and guarantee a smooth candidate experience. Moreover, employee onboarding is one of the most tedious and manual HR processes. If it gets automated, HR teams won't have to waste time collecting documents for verification, giving tool access to new hires, raising device requests, and so on.
Background checking: automating this very time-consuming task will reduce the risk of error and ensures that the right checks are carried out. Linking your HR and recruitment software with solutions from background-checking providers can speed up the process of consuming background checks such as references or criminal record checks.
Off-boarding: this can be a complex and emotional process for HR teams to deal with. Consequently, costly mistakes can be made. With automated software, the off-boarding process becomes more organized, quick, and stress-free for everyone involved.
Pay and benefits: automating the pay and benefits process is essential to save time and effort. For example, when new hires join, an automated process can allow HR to quickly onboard them into the payroll system. Likewise, linking your HR software with your chosen benefits system means that, when employees are eligible to access said benefits, they can do so automatically without HR having to carry out any additional admin work.
Performance tracking: automating employee performance records allows the company to determine raises, bonuses, disciplinary action, or termination in a simple and efficient way. Moreover, automating performance tracking streamlines the process, ensures it’s bias-free, and enables accurate decision-making.
Reminders and notifications: automating notifications and reminders can help your HR teams ensure that no task is overlooked. If there are any upcoming key events, performance reviews, or new starters, the software can remind HR teams about these events by sending automatic alerts.
These are just a few examples of how automation can help the HR department, which is often one of the most overworked and understaffed departments. If you wish to learn more about the benefits of automating HR tasks and even schedule a free demo to explore the best solutions for your organization, don't hesitate to get in touch with Talcura. We can offer you the most comprehensive services and software for your HR department.