Onboarding Employees: Manual Process vs Automation

In today's competitive and wild labor market, the employee onboarding process should be top of mind for every organization's HR team. With the Great Resignation, "quiet quitting," and challenging flexible, hybrid, or remote work policies, it's now more critical than ever for companies to give employees vastly better onboarding experiences.


HR teams know there are many reasons why hiring and onboarding can be difficult. Many of the tasks associated with it are tedious, time-consuming, and very prone to error. However, one way to simplify these tasks is by upgrading to an automated onboarding process. In this article, we'll pinpoint the main challenges associated with a manual onboarding process and explain the advantages of choosing automation.

The main challenges of manual onboarding 

Even today, many organizations still follow manual processes for critical workflows. This significantly slows down the new hire’s time-to-productivity and overall growth. Here are some other challenges associated with manual onboarding, such as:

●     Less control over hiring and recruiting processes.

●     A chaotic inter-departmental communication process.

●     Time-consuming tasks, such as employment verification.

●     Error-prone process.

●     Inefficient onboarding tools.

●     Increased risk in data privacy.

●     Overwhelming feelings caused by information overload.


With these issues becoming increasingly costly to business operations, manual onboarding is being replaced with automated platforms designed to reduce costs and provide better onboarding experiences for everyone involved.

But what is onboarding automation?


In brief, onboarding automation refers to the use of software to complete some employee onboarding tasks and activities with little or no assistance from the HR team. It reduces manual tasks, like sending messages or setting up meetings, which allows HR teams to focus on more significant duties, and streamlines the whole process for the new hire.

What are the main benefits of onboarding automation?

The first step to welcoming new hires into an organization is to provide them with the best onboarding experience. Automation is becoming increasingly important to succeed in this goal. Here are some of the main benefits of opting for an automated process:

●     Less time spent on admin and time-consuming tasks.

●     Access to digital tools that streamline processes across different systems and teams.

●     More technical accuracy and less room for errors.

●     More tools to demonstrate the organization's culture and values.

●     More prominent focus on employee wellbeing.

●     Employees get to explore the company's teams, processes, and systems without getting overwhelmed.


In short, a guided, centralized system helps avoid errors and ensures a seamless onboarding experience. And contrary to popular belief, automation also creates more opportunities for people to connect and build relationships. When the onboarding process is automated, most simple queries and tasks are handled automatically, which frees up the teams from redundant admin tasks and allows them to focus on what matters most: the people.


So if you’re intrigued by this option and feel like you should provide the most advanced automated features and tools for your HR managers, take a look at Talcura’s products. Our onboarding system can simplify your entire employee onboarding process by automating critical functions and strategic activities through one simple unified tool. Schedule a demo with one of our experts and see our automated onboarding tools in action!

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